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Village Hall Constitution

The Set of Rules governing the Byland and Wass Village Institute committee

1. Title

The name of the organisation is The Byland and Wass Village Institute” hereinafter referred to as “the Institute”.
1a The trustee of the Institute is the Byland with Wass and Oldstead parish council

2. Objects

The object of the committee shall be to manage the institute's assets (property and finance) on behalf of the trustees in order to facilitate social life within the parish.

3.  Powers
In furtherance of the objects but not otherwise the Committee may exercise the following powers:

(i) Power to raise funds and to invite contributions provided that in raising funds the Committee shall not undertake any trading activities and shall conform to any relevant requirements of the law.

(ii) Power to buy, take on lease or in exchange any property necessary for the achievements of the objects and to maintain and equip it for use.

4. Officers and Committee

The management of the Institute shall be in the hands of a Committee consisting of a chairman, an Hon secretary, an Hon treasurer and up to six other members. The officers and committee members shall be appointed by the trustees as required. The Committee shall have the power to appoint the independent examiner of the financial accounts.

5. Management

All arrangements for the management and maintenance of the buildings and other assets and the control of finance shall be in the hands of the Committee, which shall meet at least twice a year and otherwise as necessary. A quorum shall be formed by three members of the Committee including any two officers.

6. Finance

(a) The financial year shall end on December 31st

(b) A bank account exists in the name of the Institute and cheques shall be signed by two officers of the committee.

(c) The Institute may receive donations or grants-in-aid.

(d) The property of the Institute whencesoever derived shall be applied solely towards promoting the objects of the Institute as set forth above and no portion thereof shall be paid or transferred either directly or indirectly to any member or members of the committee except in payment of legitimate expenses incurred on behalf of the Institute.

7. Dissolution

In the event of the Institute being wound up, any assets remaining upon dissolution, after the payment of proper debts and liabilities, shall be transferred to a charitable institution or institutions having objects similar to those of the institute, having regard to any  special requirements of grant awarding bodies.

8. Audited Accounts

The financial accounts shall be independently examined and submitted to trustees and published annually.

This set of rules was amended, adopted and approved by the members of the committee on 31st July 2002.

Signatures of all present: